Reconcile Payments Against the Ledger

The grind

Reconciling payouts against the ledger is slow, exact work - and it has to happen on a schedule, every time.

• •Someone exports payouts from the payment processor and the ledger.
• •They match line by line, hunting for discrepancies.
• •Variances get flagged in a spreadsheet and emailed around manually.

It's high-stakes, repetitive, and a drain on the finance team.

The flow

With fastn, your agent reconciles on a schedule and reports the result. Your agent does the matching logic; fastn reads Stripe and Xero and posts the report to Slack.

• •Pull payouts and ledger entries. fastn fetches transactions from Stripe and the matching records from Xero.
• •Your agent reconciles. The agent matches payouts to ledger entries and identifies variances over the threshold. This is your agent's reasoning, not fastn.
• •Post the report. fastn sends the reconciliation summary, flagging any variance, to the finance Slack channel.

The agent decides what reconciles and what doesn't; fastn does the reading and reporting across Stripe, Xero, and Slack.

The trigger

This blueprint is scheduled: it runs on a cadence you set - daily, weekly, or month-end. fastn's schedule triggers run the whole flow automatically, so reconciliation happens on time without anyone kicking it off.

The payoff

Reconciliation runs itself and surfaces only what needs attention.

• •On schedule, every time. No one has to remember to run it.
• •Variances surface fast. Discrepancies are flagged the moment they appear.
• •Finance gets time back. The manual matching disappears.

Make it yours

Swap Stripe for your processor, Xero for your accounting tool, or Slack for your chat - fastn connects to the tools your customers already use, and your agent runs the same flow. Talk to us to see it on your stack.